Navigation
Home
PCS Mobile Application
UCaaS
Automation Manager
Automation Manager Menus
Resources
Meetings
Meetings are either started immediately or scheduled for some future date. Meetings last 30 hours or less.
Adhoc Meeting – Adhoc meetings are meetings that you want to have started right away. These meetings are not seen in the meetings list and have no meeting number associated with them. Multiple users can be invited to an adhoc meeting.
Open Meeting – Open meetings are the most often used type of meetings. Multiple users are all present in a meeting with the ability to turn on their cameras, microphones and share their desktops. Open meetings can be started immediately or scheduled for some time in the future.
Create a Meeting
- Click on Meetings from the menu screen.
- Click on the + icon in the upper right corner of your screen.
- Pick a tab to either start a meeting immediately (Start Now tab) or schedule it for later (ScheduleMeeting tab).
- For an immediate meeting go to the Start Now tab and fill in the following details then click the Start button in the upper right area.
- Meeting Name
- Duration
- Moderator Key
- Access PIN (optional)
- For a meeting scheduled later go to the Schedule Meeting tab and fill in the following details then click the Schedule button in the upper right area.
- Meeting Name
- Meeting Start Date & Time
- Meeting End Date & Time
- Moderator Key
- Access PIN (optional)
- Make Private checkbox (Enabled – checked / Disabled – unchecked)
Note: Private meetings can be seen in the meeting list by any of the private meeting attendees. Guest users can join private meetings if they have the meeting number and PIN (if there is a PIN). - Add Moderators (click to add other participants as Moderators)
- Add Bookmarks (Enter a URL to add Bookmarks for all participants in the meeting to have available)
- Once the meeting has started or been schedules, the user can invite participants to the meeting. The process to invite other participants can be seen below in Managing Existing Meetings.
Managing Existing Meetings
Meetings can be managed (edited, deleted, shared, or joined) by clicking the Filter button then changing the Views to My Scheduled Meetings.
Click on the name of the meeting from the list that you want to manage.
From the meeting details screen you can:
- Delete the meeting – Click the Delete button.
- Edit the meeting – Click the Edit button.
- Share the meeting – Click the Share button to invite participants to the meeting.
- Join the meeting – Click the Join Meeting button to enter the meeting.
To go back to the list of meetings you can click the Arrow button on the upper left area of the meeting details screen.